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Free Software Development Contract Template

Download a free software development contract. Define scope, milestones, testing, and IP ownership for web and app development — ready for e-signature.

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Full Template Text

Copy the usable agreement below, replace every [BRACKET] placeholder, then customize for your situation.

Software Development Contract
SOFTWARE DEVELOPMENT AGREEMENT This Software Development Agreement (the "Agreement") is entered into as of [Effective Date] (the "Effective Date"), BETWEEN: [Developer Name], with a principal place of business at [Developer Address] (the "Developer"); AND [Client Name], with a principal place of business at [Client Address] (the "Client"). The Developer and the Client may be referred to individually as a "Party" and collectively as the "Parties." 1. PROJECT SCOPE AND TECHNICAL SPECIFICATIONS The Developer will build: [Project Description], conforming to [Technical Specifications] and acceptance criteria in Exhibit A. 2. DEVELOPMENT MILESTONES AND SPRINTS Delivery follows [Milestone Schedule]. Client provides feedback within [Review Period] business days of each milestone demo. 3. TECHNOLOGY STACK AND ARCHITECTURE Stack: [Technology Stack]. Architecture decisions documented in [Architecture Document Reference]. Open-source components comply with their licenses. 4. TESTING AND QUALITY ASSURANCE The Developer performs [QA Process], including unit/integration tests and remediation of critical defects before milestone acceptance. 5. PAYMENT SCHEDULE Total fee: [Total Project Fee], tied to milestones: [Payment Schedule]. Client payment is due within [Invoice Due Days] days of milestone acceptance. 6. SOURCE CODE AND IP OWNERSHIP Upon full payment, IP ownership: [IP Ownership Terms]. Developer retains pre-existing libraries and general know-how. 7. BUG FIXES AND WARRANTY PERIOD For [Warranty Period] after final acceptance, the Developer will fix reproducible defects in delivered code at no charge, excluding change requests and third-party issues. 8. HOSTING, DEPLOYMENT, AND HANDOFF Deployment: [Hosting and Handoff Details]. Handoff includes source repository access, documentation, and [Training Hours] hours of knowledge transfer. 9. GOVERNING LAW This Agreement is governed by the laws of [Governing Law / Jurisdiction], without regard to conflict-of-law principles. The courts located in [Governing Law / Jurisdiction] will have exclusive jurisdiction over disputes arising out of or relating to this Agreement, unless the Parties agree in writing to mediation before litigation. 10. GENERAL (a) Entire Agreement. This Agreement constitutes the entire agreement between the Parties concerning its subject matter and supersedes prior or contemporaneous agreements on that subject. (b) Amendments. Modifications must be in writing and signed by both Parties. (c) Severability. If any provision is held unenforceable, the remaining provisions remain in effect. (d) Assignment. Neither Party may assign this Agreement without the other Party's prior written consent, except to a successor in connection with a merger, acquisition, or sale of substantially all assets. (e) Counterparts and Electronic Signatures. This Agreement may be executed in counterparts, including electronic signatures, each of which will be deemed an original. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. DEVELOPER Name: [Developer Name] Signature: _______________________________ Name of Signatory: _______________________ Title: ___________________________________ Date: ____________________________________ CLIENT Name: [Client Name] Signature: _______________________________ Name of Signatory: _______________________ Title: ___________________________________ Date: ____________________________________

This is a starting template, not legal advice. Have a qualified attorney review it for your jurisdiction and use case before signing.

A Software Development Contract protects both the development team and the client by clearly defining the technical scope, milestones, and ownership terms. This template is designed for web applications, mobile apps, custom software, and plugin development.

What Is a Software Development Contract?

A software development contract is a legally binding agreement between a development company (or freelance developer) and a client for building custom software. It covers technical specifications, the development process, testing requirements, payment terms, and intellectual property ownership.

Key Clauses to Include

  1. Technical Scope — Detailed specifications, user stories, wireframes, and feature lists. Reference a separate SRS (Software Requirements Specification) document.
  2. Milestones — Break development into phases (discovery, design, development, testing, launch) with deliverables and acceptance criteria for each.
  3. Tech Stack — Specify programming languages, frameworks, databases, hosting environments, and third-party services.
  4. Testing/QA — Define testing requirements (unit tests, integration tests, UAT), acceptable bug thresholds, and who performs testing.
  5. Payment — Milestone-based payments. Never accept full payment only on completion — it creates wrong incentives for both sides.
  6. Source Code Ownership — Full source code, documentation, and deployment instructions transfer to client upon final payment.
  7. Warranty — 30-90 day bug fix warranty post-launch. Clearly define what’s a “bug” vs. a “feature request.”
  8. Handoff — Complete deployment documentation, admin credentials, environment setup guides, and knowledge transfer sessions.

How to Customize This Template

  1. Attach a detailed spec — The contract scope section should reference a separate specifications document rather than embedding all technical details.
  2. Define “done” — Each milestone needs clear acceptance criteria. What does “complete” look like?
  3. Include a change order process — Scope changes happen in every project. Define how they’re requested, quoted, and approved.
  4. Open-source components — If using open-source libraries, specify licensing obligations and compliance requirements.

How to Send for E-Signature with WPsigner

  1. Upload — Drag and drop this contract into WPsigner
  2. Add fields — Signature, milestone acknowledgment, and spec reference fields
  3. Send — Email a secure link to the client
  4. Track — Monitor signing status
  5. Store — Archived with audit trails for legal protection

Frequently Asked Questions

What should a software development contract include?

A software development contract should include: detailed technical specifications, technology stack and architecture decisions, development milestones with acceptance criteria, testing and QA requirements, payment schedule tied to milestones, source code ownership, bug fix warranty period (typically 30-90 days), hosting/deployment responsibilities, and maintenance terms.

Who owns the source code — the developer or the client?

This must be explicitly stated in the contract. Most clients expect full source code ownership upon final payment. If the developer uses proprietary frameworks or libraries, those should be licensed separately. Without a written agreement, default copyright law typically favors the developer.

What is a warranty period in a software contract?

A warranty period (typically 30-90 days after launch) is a time during which the developer fixes bugs and defects at no additional cost. It does not cover new features, scope changes, or issues caused by third-party modifications. After the warranty period, bugs are billed as maintenance.

Can software development contracts be signed electronically?

Yes. Electronic signatures on development contracts are legally binding under ESIGN, UETA, and eIDAS. WPsigner is ideal for development agencies running WordPress — sign contracts directly from the same platform you build on.

Ready to send this contract for signing?

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