Free Catering Contract Template

CATERING CONTRACT This Catering Contract (the "Agreement") is entered into as of [Effective Date] (the "Effective Date"), BETWEEN: [Caterer Name], with a principal place of business at [Caterer Address] (the "Caterer"); AND [Client Name], with a principal place of business at [Client Address] (the "Client"). The Caterer and the Client may be referred to individually as a "Party" and collectively as the "Parties." 1. EVENT DETAILS AND VENUE The Caterer will provide catering services for [Event Type] on [Event Date] at [Event Venue Name and Address] (the "Event"). Service hours are [Event Start Time] to [Event End Time]. The Client will provide accurate venue access times, loading dock or kitchen information, and a single on-site contact for day-of coordination. 2. MENU SELECTION AND DIETARY ACCOMMODATIONS The agreed menu is: [Menu Description]. The Caterer will accommodate documented dietary requirements (including [Dietary Accommodations]) when confirmed in writing at least [Menu Change Deadline] before the Event. Substitutions of equal value may be made for unavailable ingredients with Client approval. 3. GUEST COUNT AND FINAL NUMBERS The estimated guest count at signing is [Estimated Guest Count]. The Client will provide final guaranteed guest count by [Final Guest Count Deadline]. The guarantee may not fall below [Minimum Guest Guarantee]. Billing will be based on the final guaranteed count; additional guests served above the guarantee will be charged at [Additional Guest Rate] per person. 4. SERVICE STYLE AND STAFFING Service will be provided in the following style: [Service Style]. Staffing includes [Staffing Details]. Staff will follow reasonable attire standards and comply with venue rules. The Caterer will assign an on-site lead to coordinate service timing with the Client or venue. 5. PRICING AND PAYMENT SCHEDULE The total contract price is [Total Contract Price], subject to adjustment per guest count and approved change orders. The Client will pay a deposit of [Deposit Amount] upon execution. Remaining payments follow: [Payment Schedule]. Late payments may accrue interest at the maximum rate permitted by law. Gratuity and service charges, if any, are [Gratuity Terms]. 6. SETUP, CLEANUP, AND EQUIPMENT The Caterer will arrive for setup at [Setup Arrival Time] and complete breakdown by [Breakdown Completion Time]. The Caterer provides [Equipment Provided]; the Client or venue provides [Client/Venue Provided Items]. The Caterer will remove its equipment, trash from catering operations, and leave the service area in broom-clean condition, excluding pre-existing conditions. 7. CANCELLATION AND REFUND POLICY Cancellation terms: [Cancellation Policy]. Deposits may be non-refundable as stated herein. Postponements are subject to Caterer availability and may require a rescheduling fee. Refunds of unused prepaid amounts, if any, will be processed within [Refund Processing Days] days. 8. LIABILITY AND INSURANCE The Caterer will maintain general liability insurance of at least [Insurance Coverage Amount] and provide a certificate upon request. The Caterer is not liable for illness or injury resulting from undisclosed allergies or guest misconduct. Each Party's aggregate liability under this Agreement is limited to [Liability Cap Amount], except for gross negligence, willful misconduct, or non-payment. 9. FORCE MAJEURE Neither Party is liable for failure or delay due to events beyond reasonable control (including severe weather, utility failure, labor disputes, or government orders). If the Event cannot proceed, the Parties will negotiate in good faith regarding rescheduling or partial refund of recoverable costs, minus non-refundable deposits and committed expenses. 10. GOVERNING LAW This Agreement is governed by the laws of [Governing Law / Jurisdiction], without regard to conflict-of-law principles. The courts located in [Governing Law / Jurisdiction] will have exclusive jurisdiction over disputes arising out of or relating to this Agreement, unless the Parties agree in writing to mediation before litigation. 11. GENERAL (a) Entire Agreement. This Agreement constitutes the entire agreement between the Parties concerning its subject matter and supersedes prior or contemporaneous agreements on that subject. (b) Amendments. Modifications must be in writing and signed by both Parties. (c) Severability. If any provision is held unenforceable, the remaining provisions remain in effect. (d) Assignment. Neither Party may assign this Agreement without the other Party's prior written consent, except to a successor in connection with a merger, acquisition, or sale of substantially all assets. (e) Counterparts and Electronic Signatures. This Agreement may be executed in counterparts, including electronic signatures, each of which will be deemed an original. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. CATERER Name: [Caterer Name] Signature: _______________________________ Name of Signatory: _______________________ Title: ___________________________________ Date: ____________________________________ CLIENT Name: [Client Name] Signature: _______________________________ Name of Signatory: _______________________ Title: ___________________________________ Date: ____________________________________