Full Template Text
Copy the usable agreement below, replace every [BRACKET] placeholder, then customize for your situation.
This is a starting template, not legal advice. Have a qualified attorney review it for your jurisdiction and use case before signing.
A tutoring agreement creates a professional framework for private tutoring services. Whether you tutor in-person or online, a written agreement ensures both the tutor and the student’s family understand expectations, payment terms, and policies.
What Is a Tutoring Agreement?
A tutoring agreement is a service contract between a tutor and a client (typically a parent or adult student) that outlines the tutoring arrangements — subjects, schedule, location, fees, cancellation policies, and learning objectives. It formalizes the professional relationship and sets clear expectations.
Essential Clauses
1. Student & Learning Objectives
- Student’s name, age, and grade level
- Specific subjects or skills to be tutored
- Current performance level and challenges
- Learning goals and target outcomes
- Relevant learning needs (IEP, accommodations, learning style)
- Parent/guardian contact information
2. Session Details
- Session frequency (e.g., twice per week)
- Session duration (typically 60-90 minutes)
- Day(s) and time(s)
- Location: student’s home, tutor’s office, library, or online
- Online platform (Zoom, Google Meet, etc.)
- Start date and estimated end date
3. Rates & Payment
- Hourly rate or per-session rate
- Package discounts (if available)
- Payment method and timing (per session, weekly, monthly)
- Late payment fees
- Travel charges (if tutoring at student’s location)
- Materials and supply costs (included or separate)
- Rate increase notice period
4. Cancellation & No-Show Policy
- Required notice period for cancellations (24-48 hours)
- Late cancellation fee (50-100% of session rate)
- No-show policy (full charge)
- Tutor cancellation/rescheduling process
- Maximum reschedulings per month
- Weather or emergency cancellation handling
5. Communication & Progress
- Progress updates frequency (weekly, monthly)
- Communication method (email, text, parent portal)
- Parent-teacher-tutor coordination
- Progress assessment methods
- Report cards or progress summaries
- Regular check-in meetings
6. Confidentiality
- Student information privacy
- Academic records confidentiality
- No sharing of student data with third parties
- Compliance with education privacy standards
- Photo/video policy during sessions
7. Policies & Expectations
- Student preparation expectations (completing assigned practice)
- Parent involvement expectations
- Behavioral expectations during sessions
- Sick policy (for in-person tutoring)
- Background check disclosure (if applicable)
- Professional boundaries
How to Customize This Template
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Set specific learning goals — Work with the family to define measurable objectives (e.g., “improve math grade from C to B by end of semester”).
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Define clear payment terms — Require prepayment or establish a consistent billing cycle to avoid chasing payments.
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Include a trial period — Consider a 2-3 session trial period to ensure the tutor-student match is effective.
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Address technology requirements — For online tutoring, specify internet requirements, software needed, and tech troubleshooting responsibilities.
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Plan for assessment — Include periodic assessments to measure progress and adjust the tutoring approach.
How to Send for E-Signature with WPsigner
- Upload — Add this tutoring agreement to WPsigner
- Customize — Fill in student details, subjects, schedule, and pricing
- Add fields — Place signature fields for the tutor and parent/guardian
- Send — Parent receives a secure link to review and sign
- Store — Signed agreements are stored with complete audit trails
Tutoring companies can use WPsigner’s template system to onboard multiple families efficiently each semester.